We Get Everyone Ready
Preparation helps turn uncertainty into confidence.
Organized travel documents, detailed itineraries, important information and pre-travel meetings help your group know what to expect before the journey begins.
We do not simply hand over a packet of documents. We organize the information, check it, recheck it and meet with the group before departure to help everyone understand the details of the trip.
We Want Your Travelers to Know What to Expect
A well-prepared traveler can approach departure with more confidence. That is why we take time before the trip to organize important information and help your group understand the details.
Our goal is to reduce last-minute confusion and help travelers arrive at departure knowing where to be, what they need and what comes next.
We Organize the Details
Travel documents, itineraries, confirmations and other important information are brought together in an organized format so travelers can find what they need.
We Check and Recheck
Before documents are presented to the group, we review the information carefully and recheck important trip details to help identify questions or concerns before departure.
We Meet With the Group
Whenever appropriate, we hold a pre-travel meeting so travelers can go through their documents, review the itinerary and ask questions before the trip begins.
Everything in One Organized Place
The exact materials vary by trip, but we work to provide travelers with the information they need to prepare for departure.
Travel Documents
- Reservation information
- Travel confirmations
- Supplier documents when provided
- Transportation information
- Important contact information
Detailed Itinerary
- Travel dates
- Departure information
- Daily trip schedule
- Group meeting information
- Included activities
- Important timing details
Pre-Travel Information
- What to expect
- What to bring
- Suggested preparation reminders
- Questions to address before departure
- Other trip-specific information
We Check. Then We Check Again.
Group travel involves many moving parts. Dates, names, transportation, accommodations, activities and supplier information all need to work together.
Reviewing the Details
We review the available reservation and trip information before preparing final materials for the group.
Looking for Questions Early
If something needs clarification, it is better to identify it before departure rather than when the group is already traveling.
Helping Travelers Prepare
Our review process helps us anticipate questions the group may have and address them during the pre-travel preparation process.
We Sit Down With Your Group Before You Travel
When appropriate for the trip, we meet with participating travelers before departure to walk through the travel information together.
This gives everyone the opportunity to hear the same information, review the itinerary, understand important meeting times and ask questions before they leave home.
A Chance to Ask Questions Before Departure
Review the Itinerary
We walk through the overall trip plan so travelers understand the flow of the journey and important scheduled activities.
Review the Documents
Travelers can see what documents they have received, where important information is located and what they may need to carry with them.
Answer Questions
The meeting gives travelers an opportunity to raise questions or concerns while there is still time to address them before departure.
Travelers Should Review Their Information Too
While we carefully organize and review the travel information available to us, each traveler should also review their own documents, names, dates, passport requirements and personal travel information before departure.
Questions or discrepancies should be brought to our attention as early as possible so we can help determine the appropriate next steps with the travel supplier.
We Help Your Group Leave Home Ready.
From organized documents and detailed itineraries to careful review and a pre-travel meeting, Gomes Travel Planners helps your travelers understand what to expect before the journey begins.
